Experts - Legal and Procurement / Financial Controlling and Accounting

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EEA/AD/2022/7 Requisition #

VACANCY NOTICE FOR THE POSITIONS OF
Expert - Financial Controlling and Accounting & Expert - Legal Services & Procurement - Temporary Agent (AD6)
Reference no. EEA/AD/2022/7

 

Please send us your application by no later than 31 January 2023 at midnight (Copenhagen time), following the instructions in the ANNEX.

 

The European Environment Agency (EEA) is organising an open competition with a view to establishing a reserve list of temporary agents to work within the area of Administrative Services in one of the two profiles:

A. Finance and Accounting;
B. Legal Services and Procurement.


THE AGENCY:

The EEA is an Agency of the European Union (EU) and one of the decentralised Union bodies. The EEA aims to support sustainable development and to help achieve significant and measurable improvement in Europe’s environment, through the provision of timely, targeted, relevant and reliable information to policy-making agents and the public.

 

JOB DESCRIPTION:

The EEA is establishing a reserve list for financial controlling and accounting experts as well as for legal & procurement experts in a single selection procedure, and the job descriptions for each expert are as follows:

 

A. Expert - Financial Controlling and Accounting

The Financial Controlling and Accounting Expert role is to coordinate and deliver budgeting, accounting, analysis and controls to support the Agency in effectively managing its budgetary and financial performance. The jobholder will be a member of the Finance Group, which is responsible for providing a variety of finance services to the Agency. 


The Financial Controlling and Accounting Expert’s responsibilities include:

  • Budgeting: Work with managers and finance colleagues to develop and drive the Agency’s annual and multi-annual budgets, and develop and negotiate budgets for a variety of projects. Take a leading role in regularly reviewing and managing budget performance;
  • Analysis & Reporting: Deliver a wide variety of financial analysis and reporting to support financial management, assessments & audits of the Agency, projects and other initiatives. Develop standard costing and other financial models;
  • Accounting: Deliver a variety of accounting responsibilities under the guidance of the Agency’s Accountant, which include processing accounting transactions, delivering year-end closure and reporting, and implementing accounting controls;
  • Standards & Controls: Develop and implement financial standards and controls to ensure that the Agency’s financial administration is delivered in a standardised, efficient and well controlled manner. Engage with auditors and coordinate work to deliver audits of the Agency;
  • Coordination & Development: Play both a leading and supporting role in coordinating finance activities across the Agency. Take responsibility for the coordination of work across the finance team. Support the team of finance officers to develop finance expertise and implement and improve new tools.

 
B. Expert - Legal Services and Procurement

The Legal & Procurement Expert will support the Agency by ensuring timely, effective and efficient delivery of legal advice as well as procurement services with a customer oriented approach. The jobholder will be a member of the Legal Services, Procurement and Logistics Group, which is responsible for the planning, coordination and implementation of the Agency’s annual procurement and logistic plans, as well as for the provision of advice and services on legal and data protection matters. 

The Legal Services and Procurement Expert’s responsibilities include:

  • Acting as a legal and procurement business partner by providing legal advice in administrative, strategic as well as operational matters with a high level of customer and solution orientation (notably in the areas of ethics, conflict of interest, data protection, intellectual property, procurement, contracts and grants management, EU law relevant to the mission of the Agency).
  • Manage, monitor and provide proactive support and guidance on all aspects of existing and emerging legal and procurement issues and risks.
  • Provide legal advice, assistance in litigation cases at both administrative and judicial levels and provide advice on issues which potentially give rise to litigation (including management of outsourcing legal advice to external legal service providers where applicable)
  • Provide analysis, advice and support across the Agency on procurement related matters, with a practical, problem-solving approach, including the development and implementation of internal guidelines, rules and procedures as appropriate.
  • Provide analysis, advice and support across the Agency on requests for public access to Agency’s documents, and data protection related matters after joint processing with the business owner.
  • Supporting compliant and effective procurement plan execution by monitoring framework contracts validity, providing information for planning, delivering progress reporting and supporting resource hearings.
  • Performing control activities ensuring the procurement operations comply with financial regulations and applicable guidelines and controls and supporting audits.
  • Ensuring processes are standardised and well documented, and collaborating with colleagues to ensure consistency, continuity and back-up of legal and procurement tasks.

 

The Financial Controlling and Accounting Expert will report to the Head of Group, Finance; and the Legal Services and Procurement Expert will report to the Head of Group, Legal Services, Procurement and Logistics, both of whom report to the Head of Programme ‘Administrative Services’ (see organisational chart).

ELIGIBILITY CRITERIA:

Candidates applying must satisfy the following eligibility criteria on the closing date for the submission of applications:

a) Successful completion of university studies attested by a degree relevant in the field concerned of at least 3 years OR where justified in the interests of the service, professional training of an equivalent level;
 

b) A minimum of 3 years of relevant professional experience after achieving the qualification set out above.

 

In addition, in order to be eligible a candidate must:

  • Be a national of one of the member countries of the EEA (Member States of the European Union plus Iceland, Liechtenstein, Norway, Switzerland and Turkey);
  • Enjoy full rights as a citizen;
  • Have fulfilled any obligations imposed by law concerning military service;
  • Have a thorough knowledge of one of the languages of the EEA member countries and a satisfactory knowledge of another of these languages(corresponding to level B.2 of the Common European Framework of Reference for languages CEFR);
  • Meet the character requirements for the duties involved;
  • Be physically fit to perform the duties linked to the post. 

 

Candidates should assess carefully and check before submitting their application whether they fulfil all the conditions for admission laid down in the vacancy notice, particularly in terms of qualifications and relevant professional experience.

 

SELECTION CRITERIA:

Essential:

(In your application, please provide examples from current or past work experience where these competencies have been applied)

  • Proven and relevant professional skills, experience and performance related to the above-mentioned duties and responsibilities in one or more of the areas of the job description;
  • Proven skills and experience in finance, legal and procurement systems and processes, and delivering legal and financial analysis, advice, guidelines, policies, and reports, respectively for each position;
  • A specific degree or certification in the field of Law, Procurement, Finance, Accounting, Business Administration, or a related area;
  • Excellent command of written and spoken English language, at least at level C1 in all categories according to the Common European Framework of Reference for Language.

 

Advantageous:

 

  • Proven knowledge and of experience in finance, legal and procurement processes and governance within the European, public or international institutions and agencies, and good knowledge of the EU institutional and regulatory framework relevant for the different profiles.

 

In addition to the requirements above, candidates invited to the written test and interview stage, will also be assessed against the following behavioural competencies:

  • Excellent communication and interpersonal skills;
  • Ability to work well with others as well as autonomously;
  • Diversity awareness and sensitivity;
  • Well-developed solution-oriented and problem solving approach, customer orientation and a proactive way of working;
  • Good judgement combined with a high sense of integrity, discretion and confidentiality;
  • Attention to detail and ability to deliver accurate work;
  • Ability to organise work and prioritise tasks.

 

CONTRACTUAL CONDITIONS:

The successful candidate will be offered a Temporary Agent contract in accordance with Article 2f) of the Conditions of Employment of Other Servants of the European Union. The selected candidate will be employed for an initial time period of four years, renewable.


Successful candidates who are recruited undergo an initial probation period of 9 months.


Should the successful candidate currently hold a Temporary Agent 2(f) contract and qualify for a transfer under the terms of the CEOS, the band width for this position which can be accommodated is in accordance with Annex I of the Staff Regulations. 

 

For information on salary, please see information published under Temporary Agents

 

The place of work will be Copenhagen, Denmark. 

 

It is brought to the particular attention of candidates that the provisions of Articles 11 to 26 of the Staff Regulations, concerning the rights and obligations of officials, shall apply by analogy to Temporary Agents. These rules specify that: 

 

“An official shall carry out his duties and conduct himself solely with the interests of the Union in mind. He shall neither seek nor take instructions from any government, authority, organization or person outside his institution. He shall carry out the duties assigned to him objectively, impartially and in keeping with his duty of loyalty to the Union.

 

An official shall not without the permission of the appointing authority accept from any government or from any other source outside the institution to which he belongs any honour, decoration, favour, gift or payment of any kind whatever, except for services rendered either before his appointment or during special leave for military or other national service and in respect of such service.

 

Before recruiting an official, the appointing authority shall examine whether the candidate has any personal interest such as to impair his independence or any other conflict of interest. To that end, the candidate, using a specific form, shall inform the appointing authority of any actual or potential conflict of interest. In such cases, the appointing authority shall take this into account in a duly reasoned opinion. If necessary, the appointing authority shall take the measures referred to in Article 11a(2).”

 

For further information on the Staff Regulations and the Conditions of Employment of Other Servants of the European Union see:

 

Staff Regulations

 

SELECTION PROCEDURE:

A Selection Committee is set up for the selection procedure. It consists of members designated by the Appointing Authority and the Staff Committee. The Selection Committee is bound by the principle of confidentiality as enshrined in Article 6 of Annex III to the Staff Regulations. This works in two ways: first, it imposes obligations to ensure equal treatment for candidates; and second, it seeks to protect the Selection Committee to ensure that its decisions are totally impartial. 

 

The Selection Committee adheres strictly to the conditions of admission laid down in the vacancy notice when deciding whether or not candidates are eligible. Candidates admitted to a previous selection procedure will not automatically be eligible. Candidates are strictly forbidden to make any contact with the members of the Selection Committee, either directly or indirectly. Any infringement of this rule will lead to disqualification from the selection procedure. 

 

In a spirit of transparency, and in order to align our working methods with current practice in certain Member States, the administration has decided to proceed with the publication of names of Selection Committee members

 

Should the Selection Committee discover at any stage in the procedure that the candidate does not meet one or more of the general or special conditions for admission to the selection procedure, the candidate will be disqualified. 

 

The Selection Committee decides on those candidates who are admitted to the selection procedure in accordance with the requirements as specified under eligibility criteria. The applications of the candidates admitted to the selection procedure are reviewed to establish whether or not they show evidence of all requirements as specified under selection criteria. 

 

The Selection Committee will invite to the interview and to the written test phase the best qualified candidates (maximum of 16). Should the case arise that there are various candidates scoring the same number of points in the 16th ranking, the number of candidates to be invited may be increased accordingly to accommodate this.

 

The interview will be held in English and the candidate’s knowledge of other languages will also be assessed during the interview. Candidates invited for an interview will be asked to undergo a written test in the area of expertise required for the post.. The test and the interview will take place online.

 

At the end of the interviews the Selection Committee will submit the list of suitable candidates to the Appointing Authority who will decide on the appointment of the successful candidate and the establishment of a reserve list for the post advertised or similar posts that may become available. This usually follows from follow-up recruitment interviews conducted by the Appointing Authority with the suitable candidates. Candidates shall note that inclusion on the reserve list does not guarantee recruitment. Recruitment will be based on availability of posts and budget.

 

The reserve list for this post will be valid until 31 December 2024 and may be extended at the discretion of the Appointing Authority. 

 

Prior to contract signature, the successful candidate will be asked:

  • to provide original or certified copies of all relevant documents proving his/her eligibility, including a police certificate confirming the absence of any criminal record; 
  • to undergo a compulsory medical examination to establish that he/she meets the standard of physical fitness necessary to perform the duties involved.

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